A letter of intent for a grant, also known as a letter of inquiry, is a brief outline of an organization’s request for funding. Many foundations require a letter of intent before asking for a full fundraising proposal. Although the letter should be brief, it may be as long as three pages. The letter should also be written on the organization’s letterhead. The main body of the document should include an introduction, a description of the organization applying for the grant, a statement of need, an achievable solution to the need, a very brief discussion of other funding resources, and a final conclusion. The letter of intent should also include information on when the organization plans to apply for the grant.
Sample Letter of Intent for a Grant
Jane Doe, Director
123 Number Lane
Newport, Virginia 00000
November 20, 2010
Dear Ms. Doe:
The XYZ Foundation seeks support of $20,000 from the ABC Foundation for general support of our Helping Hands project. We think this project touts ABC Foundation’s values of helping lower-income children to succeed.
Our organization, established in 1980, in Newport, Virginia serves the lower-income community by furnishing books and literature, tutors, and an after-school club.
The Helping Hands project for which we are requesting funds will make a difference in the lives of these children by providing computers for them to complete their homework and to refurbish the playground area. We plan for the expansion of the playground to be complete within one year and for the computers to be accessible within 3 months of receiving funds.
We have received volunteer support from the community as well as fundraising support from the city of Newport, Virginia.
We invite you to come visit our foundation and we will call within two weeks to arrange the visit. We will be more than happy to submit a full proposal for your review.
Miner, Jeremy T., and Lynn E. Miner
“Proposal planning & writing”
US Environmental Protection Agency
“Sample Letter of Intent”